Bilingual proofreading should not only check the title and the total amount. The commodity description, quantity and vehicle identification on every line must correspond, with special attention to field-position changes after the Arabic layout.
Build a Line-by-Line Comparison Sheet
For a Nissan Sylphy, use the actual transaction description and VIN material, and check whether the version name was translated into a different meaning. The buyer and seller, the currency and the cost scope should also be consistent; do not omit text that affects the transaction interpretation to fit the layout.
| Field group | French-Arabic comparison focus | Confirmer |
|---|---|---|
| Party and numbers | Company name, invoice number and date | Documentation lead |
| Vehicle and goods | VIN, version and quantity | Technical and documentation staff |
| Amounts and attachments | Currency, discounts and referenced documents | Finance and issuer |
The comparison sheet first fixes the original transaction lines, then places each language's description in the corresponding position, comparing the identification information separately. The translator marks unclear vehicle terms as questions, technical staff explain the actual meaning, and documentation staff confirm the formal description adopted. Do not delete configuration differences yourself to shorten the layout.
After font or paragraph-direction adjustments, re-check the original fields, especially whether the goods attribution and attachment references have shifted. An original that cannot be read clearly is first obtained in full; do not guess the original value backward from the draft. When the original document changes, mark the affected lines, then check whether each language is synchronized.
Formal Corrections Return to the Issuer
The WCO model can be a field-organization reference, and Algerian Customs is used to check formal document requirements. When a conflict is found, keep internal proofreading opinions and formal correction documents separate; do not edit the original yourself and then use it as an issued version.
Finance can compare the currency, cost scope and discount explanations, and the party information is checked by the documentation lead. When a name has different translations, keep the original and the corresponding basis; do not modify registration or issuance material for layout uniformity. Word meanings not yet confirmed by a professional stay pending; do not hand them to automatic replacement.
When a formal document conflict is found, an internal question sheet can be raised for the issuer to handle, with the working translation and the formal correction kept apart. When a new document arrives, check the specific changes and the vehicle scope, and confirm that other unmodified fields keep their original meaning. The withdrawal status of old documents is communicated to the actual recipients, and the receipt replies are kept; recipients who have not replied are followed up by the handler so that old descriptions are not still in use.
Full-Text Re-check after a Configuration-Term Translation Change
Example: the contract and the physical vehicle prevail. In one VIN's French description, the original configuration meaning is kept, but the Arabic draft omits the limiting content. The reviewer can locate the original and the vehicle material, have a professional confirm the complete meaning, and then ask the translator to revise the relevant lines. Do not make the text lengths merely look close.
After the revision, follow the same term through the other references to confirm that the currency, quantities and additional notes were not affected. Formal issuance is completed by the corresponding entity; internal proofreading opinions keep their working nature. At the handover, let the receiver find the currently valid language version so old attachments are not still forwarded by email.
FAQ
Must the two languages be the same length?
They do not need to match word for word, but the transaction meaning and identification information should be consistent.
How should Arabic numerals be displayed?
Confirm against the applicable document requirements; the original VIN and identification values cannot be altered on your own.
What if a company name has several translations?
Check against the formal registration and issuance material, and state the correspondence.
Can automatic translation replace the review?
No. Commodity and legal meanings need to be confirmed by capable personnel.
When preparing bilingual documentation, you can provide a de-identified field list and the original commodity descriptions via the Starvia contact page or WhatsApp.
Public references: Algerian Customs; WCO Data Model. Information checked on: 2026-09-03.