A temporary change to the payment account for an Argentine order is usually submitted in writing by the supplier or channel partner. On the day notice arrives, the procurement team should preserve the original notice and transmission path, then verify the requesting entity, old and new accounts, and proposed effective time before changing any payment arrangement.
Release depends on whether the written request, two-person review, and deactivation of the old account form one continuous record. The person handling the case should register verified facts, missing materials, and the next role separately. Keep the order pending until all materials are complete.
This article describes an internal order-verification method. Its return and release actions do not replace local law or financial-institution requirements. When payment obligations are involved, consult current rules and obtain confirmation from the responsible local party.
Written request first, then two reviews
Every temporary payment account change must begin with a written request. It should state the requesting entity's name, old payment account, new payment account, currency, reason for the change, and proposed effective time, and preserve the submitter's contact information. If a chat message or phone call merely says that future payments should go to a new account, request a written application rather than directly updating the payment file. The supplier verification manager should register the received document as the written account-change request and verify that the initiating entity is on the order list.
After the written request enters review, the supplier verification manager performs the first review and the order document reviewer independently performs the second. Each person separately checks whether the requesting and receiving entities have the same name, whether the account number and currency are complete, and whether the effective time falls after the order's payment milestone, without consulting the other's draft. If the conclusions differ, pause the process. The procurement approver should compare the disputed fields with the original request rather than releasing the change by majority vote. Record the resolution in the two-person review record.
Who owns each account-change step
| What to check | When you can proceed | When you must pause | Who is responsible |
|---|---|---|---|
| Written account-change request | The request states the requesting entity, old and new accounts, and proposed effective time | Return a request that is only verbal or lacks the account name | Supplier verification manager |
| Two-person review record | Both independent conclusions are signed and traceable to the original request | Do not release if they differ and the approver has not reviewed the conflict | Order document reviewer |
| Old-account deactivation record | The deactivation time matches the effective time in the written request | Pause if a payment already in progress is rerouted before the effective time | Supplier verification manager |
| Change-effective notice | Issue only after the new account name matches the receiving entity | Do not issue if the notice does not state the applicable order scope | Procurement approver |
The stop points in the table control this change process. Archive the old-account deactivation record and new-account effective notice side by side. When the status changes from pending to effective, the written request, two-person review record, and approval date must be traceable. A chat message saying the account has been changed cannot replace these three items.
After missing materials arrive, the supplier verification manager should update the order record by citing the new request and change only the orders covered by that request. Other orders in the same batch that did not receive a change request should continue to use the original account and must not switch automatically.
Set the boundary between the two accounts
Deactivate the old account at the effective time stated in the written request. Payments already in progress before that time should continue through the original account path with the handling record retained; only payments after the effective time should go to the new account. Before the first payment, finance should compare the new account name with the receiving entity's name again and record the result in the change-effective notice.
If the old account receives funds or a credit notice after deactivation, the supplier verification manager should register it separately as an exception and return it to the supplier for handling rather than adding it to this change record. If the effective time, account number, or currency changes again during the process, submit a new written request and repeat the two-person review instead of editing the original record directly.
Hand the effective change to the relevant roles
After issuing the change-effective notice, the Argentine procurement team should send it and the applicable order scope to finance and reconciliation personnel who execute payments, identifying the effective time, old and new accounts, and issue date. If a later supplier message cites an account that differs from the effective notice, follow the written notice and return the message to the original sender for verification.
If the account changes again, repeat the written-request and two-person-review process rather than reusing this approval. Fields for the requesting entity, account, and effective time may be carried forward as a comparison format, but payment exceptions from this case must not be copied.
FAQ
Can the team follow a supplier's chat message saying, "The account changed temporarily; pay the new account first"?
No. A temporary payment account change first requires a written request stating the requesting entity, old and new accounts, currency, and proposed effective time, followed by independent reviews by two roles. A chat message is only a lead. Until the supplier provides the written request, keep the order pending under the original account and do not activate the new one.
After the old account is deactivated, can a previously arranged payment still be made to it?
Yes. Payments already in progress before the effective time continue through the original account path, with the handling record retained. Only payments after the effective time use the new account. Receipt of the request does not automatically reroute in-progress payments. If uncertain, obtain confirmation from the procurement approver before continuing.
How should inconsistent conclusions from the two reviewers be resolved?
Pause the process rather than using a majority rule. The procurement approver should compare each disputed field with the original written request and record the conclusion and basis in the two-person review record. Return any part that still cannot be confirmed to the applicant for more information. Keep the review record open and identify the next role and next review time.
What must be checked again before the new account receives its first payment?
Confirm again that the account name matches the receiving entity's name. Once the names and effective time are confirmed, finance updates the payment file and the procurement approver issues the change-effective notice stating the applicable order scope. If the names differ, pause release and ask the applicant for bank confirmation materials rather than activating the account from a verbal explanation.
If you have questions on a temporary payment account change for an Argentine order, submit the vehicle or order identifier, available materials, and open questions through the Starvia Automotive contact page or WhatsApp, then use the table in this guide to review the available vehicle sourcing and export documents item by item. References: Argentina consumer complaint-handling page; Starvia Automotive procurement Q&A. This article provides order-record and communication methods for supplier verification in Argentina. It does not constitute a local legal, tax, customs, or technical conclusion, nor does it guarantee market access, delivery time, warranty coverage, pricing, or business results. Information reviewed on: 2026-09-07.