When a vehicle cannot start or move at a port or in transit, first separate the judgment that it is “non-running” from observable symptoms. Record its identifier, location, discovery time, and a description of the symptoms, and list suspected causes separately as pending verification.
Local records in Bolivia need to identify who confirmed the non-running condition, which role is responsible for handling it, and the conditions under which the vehicle can return to running condition and be released again.
Clearly Record Non-Running Symptoms Before Arranging Action
When a vehicle is found to be non-running, first record its identifier, location, discovery time, and symptoms before arranging action. Do not assign responsibility or arrange release before the symptoms have been clearly documented.
Enter observable symptoms in the record and list suspected causes separately as items pending verification. Technical work involving vehicle movement or repairs must be performed by personnel with the relevant capabilities. Logistics recordkeeping personnel do not provide technical conclusions in their place.
Who handles a non-running vehicle
The logistics coordinator records non-running symptoms and maintains the related handling records, the document handover coordinator links handling actions to the vehicle and documents, and the arrival arrangements lead confirms release against the recovery conditions. Each role signs off only on its own area of responsibility.
| Aspect Requiring Verification | Evidence or Standard Needed Before Advancing | Circumstances That Mandate a Pause | Owning Function |
|---|---|---|---|
| Non-running symptom record | The record clearly states the vehicle, time, location, and observable symptoms | Do not begin assessing how to handle the vehicle without a symptom record | Logistics coordinator |
| Vehicle movement and handling plan register | The register states the responsible role and actions | Do not arrange vehicle movement until the responsible role is assigned | Document handover coordinator |
| Recovery conditions record | The record states the verification requirements for returning the vehicle to running condition | Retain non-running status until the recovery conditions are met | Logistics coordinator |
| Release sign-off record | The record states the verification time, result, and scope of applicability | Do not sign off on release for vehicles that have not completed verification | Arrival arrangements lead |
The hold points in the table control the status of non-running vehicles. When the status changes from non-running to eligible for release, it must be traceable to the symptom record, handling plan, and verification results.
Log handling duties and recovery terms separately
Record responsibility for handling a non-running vehicle and its recovery conditions in separate columns. Responsibility should specify who arranges movement or repairs; recovery conditions should specify the state required for the vehicle to be considered running again. Do not release it based on a verbal “it should be fine now” before those conditions are met.
The role that performed the work completes recovery verification and enters the verification time and results in the release sign-off record. The results cover only the vehicle verified. Handle other vehicles in the same batch according to their individual status.
Handover and recheck of non-running records
Before handing records to the next role, check that the symptom record, handling plan, and recovery conditions columns are all complete. Return incomplete records for completion before release. When the vehicle transfers between transport stages, pass along its non-running status and recovery conditions with its records.
Recheck only the same vehicle. Update its release status only when its symptoms, handling responsibility, and recovery verification align. Record a new batch of vehicles based on their own symptoms rather than carrying over the previous batch's recovery conclusions.
FAQ
What should be recorded first if a vehicle cannot start at a Bolivia port?
First record the vehicle identifier, location, discovery time, and observable symptoms, keeping observations separate from suspected causes. Once the symptom record is complete, have the appropriate role arrange movement or repairs. Do not assign responsibility without evidence.
Who is responsible for handling a non-running vehicle?
The logistics coordinator specifies the responsible role and actions in the vehicle movement and handling plan register. Until that role is assigned, the vehicle retains non-running status, with no movement or release arranged, so that responsibility for the outcome is not left unassigned.
Can release resume immediately after the vehicle is repaired?
No. The role that performed the work must first verify it against the recovery conditions record and enter the verification time and results in the release sign-off record. Release is allowed only after verification passes and the records are complete. Verbal notice cannot serve as the basis for restoring its status.
Can other vehicles in the same batch that are in normal condition be released first?
Yes. Handle each vehicle separately and check its own records before release. A non-running vehicle that has not recovered must not be automatically released with normal vehicles in the same batch. Normal vehicles proceed according to their original status, with separate records and sign-offs for each vehicle.
When a Bolivian order turns on non-running vehicle handling, submit the vehicle or order identifier, existing materials, and questions awaiting confirmation through the Starvia contact page or WhatsApp. Then use this article's table to check the available vehicle sourcing and export materials item by item. References: Bolivia Customs vehicle import guidance; Starvia purchasing FAQ. This article provides order recordkeeping and communication methods for international logistics in Bolivia. It does not constitute local legal, tax, customs clearance, or technical conclusions, nor does it guarantee import eligibility, delivery timelines, warranties, selling prices, or business results. Materials checked on: 2026-09-07.