Shared inventory should be set in VIN as available, temporarily locked, sold, transfer in progress and abnormal frozen status, and the applicant, reasons and approval records should be saved for each status change. The customer's verbal intention can trigger short-term follow-up, but it cannot occupy the vehicle indefinitely.
In order to explain "How to write vehicle locking, transfer and release rules for multi-dealership shared inventory in Uruguay", the following borrows the standardized definition and reuse ideas of cross-border data from WCO Data Model; This source does not certify a local license, commitment or entitlement.
Vehicle reservation rules need to answer the deadline, evidence and release person
Dealers see the same inventory but may use separate tables. When one dealership reserves a vehicle for a customer and another dealership collects payment at the same time, duplicate sales occur. Shared inventory requires a single source of status and clarity on which vehicles can be reserved and which roles can be extended or released.
Different states correspond to different actions
| State or action | Record key points | Subsequent decisions |
|---|---|---|
| Available | Allow dealership applications | Do not claim to others that it has been reserved |
| Temporary lock | Associate customers with expiration conditions | Remind the responsible person before expiration |
| Sold | Link payments and contracts | Stop other allocations |
| In transfer | Record the handover parties and vehicle condition | Updated after acceptance at the store |
| Abnormal freezing | Describe damage, documentation or payment issues | Cancellation requires designated approval |
First determine whether the vehicle can enter the sales pool
The first level status of a shared inventory should come from the vehicle files, the dealership cannot change whether the files are complete or not. The Uruguayan government's New Motor Vehicle Import Permit Page lists materials including customer registration, safety certification, invoice and, where applicable, certificate of origin; The page defines new cars as vehicles of the current year or the previous year with zero kilometers. The internal system can use this to separate the status of "documents pending" and "transfer conditions are met" to avoid showing that cars that still lack materials can be locked immediately.
Special import situations must be dealt with separately. Zero-Kilometer Vehicle Exception Import Authorization requires identifying the specific vehicle, using a 17-digit VIN, and submitting a catalog or technical data consistent with the vehicle. This procedure differs from the general inventory rules. It explains why an inventory transfer cannot consist only of moving an inventory number: the receiving dealership needs the complete file status corresponding to the VIN before deciding whether to continue the sales action.
Transfer Transfers the vehicle and responsibilities at the same time
The transfer homogram records the release from storage status, keys and vehicle belongings, odometer photos, known anomalies, and recipients. After arriving at the store, check and accept according to the same list; The difference is first listed under the VIN and then determined to be handled by the shipping, original dealership or receiving dealership.
This process requires at least the following traceable materials:
- VIN real-time status
- Locking reasons and expiration conditions
- Customer payment or contract association
- Transfer front and rear vehicle conditions
- Freeze lift approval
If the system is inconsistent with the site, freeze it first
When the system shows that it is available but the vehicle is not in the designated warehouse, or the VIN of the on-site vehicle does not match the transfer order, the record should be frozen. Do not change it to sold before the inventory is completed, and do not temporarily replace it with another car.
Shared inventory status change order sample
Suggested fields: VIN, original status, new status, associated order, lock expiration time, transfer out dealership, receive dealership, release approver.
Judgment rules: When the on-site location and system status conflict, the vehicle is frozen first; Enter the new sales pool only after both parties agree.
Records formed: Each lock, transfer, and release form an independent event, and the state history is continuously retained.
FAQ
Can customers make vehicle reservations just by expressing their intention?
The intention status can be set, but the expiration conditions should be clear and distinguished from the status of payment or signed contract.
Who can extend the lockdown?
It is approved by the channel or inventory responsible manager according to preset conditions. Sales individuals should not extend it for a long time on their own.
Can the vehicle still be sold during the transfer?
It can be displayed as assigned status, but the payment and delivery commitments should be linked to the transfer progress and acceptance results.
Start with a VIN status table
If the existing inventory is scattered in multiple dealership tables, you can send the field samples and approval roles to Starvia Contact Page to unify the status definition first.
For shared inventory items, you can first confirm the vehicle model range through Starvia New Vehicle Catalog, and then go to FAQ to learn about the general procurement nodes. When entering the secondary review, you need to provide the VIN, current location, lock status and transfer file.
This article explains a document-review method for the vehicle and transaction scenario described for Uruguay. It does not determine local import eligibility, customs, tax, registration or technical outcomes, or guarantee a vehicle's price, availability, delivery or warranty. Each transaction depends on current official requirements, the contract, VIN-specific records, the vehicle's actual condition and confirmation by the competent local party. No conclusion should be inferred for vehicle variants, destination markets or transaction terms not stated here. Review date: 2026-09-24.