The cross-border procurement manager is the right owner here, and the conclusion must point to a traceable vehicle or order range. Responsibility rests on the free period, the triggering event, and the daily rate, and result photos on their own rarely reconstruct what happened. If charging starts while a vehicle is not yet ready for collection, keep the matter open and name the role that will follow up. For the closed-case filing, the before-and-after records can be checked against this cross-border vehicle procurement note. The storage charge terms sheet must state its sampling boundary.