With post-sale document handover, secure the evidence first. Take proof from three places: the vehicle file, the repair records, and the signed acknowledgement; if any one is missing, record the reason and the date it will be supplied. Where documents remain scattered across several places after the deal closes and that is never explained, no verbal assurance can replace a closure record. This vehicle import practice Q&A collects the cross-check method for the adjacent files. The closeout spot check for post-sale document handover should confirm that the vehicle, the documents, the costs, and the customer communication have all been closed out.