A first batch can show quotation version changes as a separate line so they are not absorbed into the overall acceptance conclusion. On-site records should cover at minimum the version number, the changed items, and the approval trail, and any photo or screenshot must identify its subject. If mixing old and new quotations produces a contract amount error on a single vehicle, freeze that vehicle and handle the remainder of the batch on its own merits. Checking against this dealer procurement verification guide reduces gaps between steps. A reviewer can retrace the judgment path through the quotation version ledger to confirm no step was skipped.