When adding fuel-level limits to a checklist, use fields that support review rather than simply writing "confirmed." Record the source, version, applicable vehicles, and expiration date for the carrier restrictions, vehicle dimensions, loading plan, and destination-port receiving plan, and include a field for exception handling. This lets a replacement reviewer understand the basis and trace the responsible step before mismatches arise between the shipping method and vehicle condition, shipment volume, or port requirements.
For an approach to a related issue, see How Do Exporters Protect Vehicles During Shipping?.