A US-dollar contract, a peso budget and the actual remittance are different records. Procurement should state in which currency the amount payable is determined, and finance records the exchange, bank charges and local bookkeeping separately instead of only comparing whether the final figures are equal.
First Distinguish Who Issued Which Invoice
The overseas supplier's commercial invoice and the Argentine local tax document follow different procedures. ARCA's relevant official statements cover local invoicing in foreign currency and should not be applied mechanically to a Chinese supplier's invoice. Using a Wuling Yangguang passenger version as the procurement object, the vehicle version, currency and expense scope must all correspond to the contract.
| Record | Fields to confirm | How differences are explained |
|---|---|---|
| Purchase contract | Currency of pricing and of payment | Whether conversion conditions are agreed |
| Commercial invoice | Quantity, unit price, discounts and total | Corresponds to contract change documents |
| Bank settlement | Amount remitted, exchange rate and charges | Distinguish the goods price from bank deductions |
In the comparison worksheet, keep the original currency name and expense scope of each document, then note whether it corresponds to procurement, settlement or local bookkeeping. Procurement is responsible for checking the contract and commercial invoice, finance explains the basis of payment, and local documents requiring professional confirmation go to the person responsible for tax and finance. The worksheet should not merge records of different purposes into an unexplained net figure.
If the supplier adjusts a discount or a charge, first obtain the applicable change document, then check whether the invoice was updated under the corresponding procedure. Amounts not confirmed by the issuer stay pending; do not alter a scan directly. An internal budget may keep a separate working version, with the clear understanding that it does not replace the original transaction documents.
Do Not Write the Budget Rate as a General Settlement Rule
List the source, date and purpose of each exchange rate; local invoicing and declaration criteria are confirmed by tax-and-finance staff under the current rules. For instalment payments, record each tranche separately and do not use the last rate to rewrite payment records already confirmed earlier.
For settlement reconciliation, link the remittance record, the recipient's confirmation and the bank-charge statement separately. When the amount received differs from the amount payable, first ask finance to identify which stage the difference occurred in, then ask the party bearing the charge for its basis. Until the cause is found, do not book the difference directly as a customer debt or a supplier discount.
Keep the exchange and charge material actually used for each tranche. The person preparing summaries states whether it is for budgeting or for reconstructing payments already made, and the reviewer checks that different purposes are not mixed. If the contract is ambiguous on conversion conditions, send it to the person responsible for the contract for clarification; the spreadsheet staff must not choose by convenience.
Practice Check When an Invoice Correction Arrives after Payment
Example only; the contract and the physical vehicle prevail. Part of the price for a given VIN has been paid and the supplier later corrects the expense description on the invoice. Keep the original payment record first, have procurement check whether the correction touches the contract scope, and let finance judge whether supplementary reconciliation is needed. The basis of the earlier payment is not rewritten because a new document appeared.
If the two sides are still discussing the balance, list the confirmed payments and the matters awaiting explanation and obtain the corresponding reply from the recipient. Customer communication uses the goods-price status actually verified; internal converted budget changes are not presented as an amount the other side must pay. The final material should explain the purpose of each record and the vehicle it corresponds to.
FAQ
Are identical US-dollar amounts enough to count as consistent?
Freight, discounts and bank charges also need to be checked for inclusion.
Can today's rate be used to recompute an old payment?
Budgeting may run separate scenarios; historical payment records keep their actual basis.
Does a short remittance automatically mean a debt?
Check the charge-sharing and the source of the deduction first, then confirm the balance payable.
Who makes the invoice adjustment?
The issuer handles it under the applicable procedure; the dealer cannot alter the original itself.
To check a cross-currency order, state the contract currency, the planned payment currency and the charge-sharing arrangement through the Starvia contact page or WhatsApp.
Public references: Argentine official statement on invoicing in foreign currency; Argentine ARCA invoice and voucher statement. Information checked on: 2026-09-03.