The charge-state handover sheet should keep both the gauge reading and the carrier's loading requirements for this consignment. Do not set one universal shipping percentage for all electric vehicles, and do not judge a change in the arrival reading directly as a battery fault.
The Outbound Reading Must Identify the Vehicle and the Point in Time
For the BYD Seagull, record the VIN, the gauge photo, the time it was taken and any warning messages at that moment. If the vehicle is moved again or recharged after the reading is recorded, add a supplementary record of the operation; the charge state cannot be inferred from the model name. The transport suitability of a candidate version is still confirmed with actual materials.
It is advisable to write into the photography task sheet the identity evidence and the gauge state that must appear together, and then have the checker confirm that the photo corresponds to the current vehicle. If an item cannot be inspected safely during the photo session, record the reason and hand it to the responsible person; do not start the vehicle or operate electrical components on your own just to complete the photos. The reading column keeps the original display, and the person compiling the records does not convert it based on experience.
A separate in-transit operation record can be set up, stating who took over where, why the vehicle was moved or recharged, and whether new warnings appeared before or after the operation. The party handing over marks unexplained changes separately; the receiving party confirms receipt of the issue before arranging an assessment. If the materials cannot tie together the custody process, complete the records first instead of directly filling in that transport was normal.
The Three Types of Materials Each Have Their Purpose
| Material | Problem it addresses | What it cannot prove |
|---|---|---|
| Carrier acceptance notice | What conditions apply to this consignment | That the vehicle already meets the conditions |
| Outbound state record | The physical vehicle state at the time of check | That the state did not change over the whole transport |
| Arrival inspection sheet | Whether new anomalies appeared | Battery capacity or remaining life |
When reviewing the acceptance materials, write the subject scope and the document version of the carrier notice beside the handover sheet, and ask the person responsible for booking to confirm that it covers the vehicles in this consignment. The on-site inspector only reports the physical vehicle state; if the acceptance conditions are ambiguous, return them to the transport lead for verification, and do not set a pass line for charge level on your own.
If the requirements cannot be compared with the existing vehicle materials, it is advisable to record the specific conflict and pause shipment preparation for the affected vehicles. Dispatchers keep the withdrawal state of the original arrangement, and the warehouse marks who currently has custody of the vehicle. After supplementary explanations arrive, the responsible person confirms the new inspection tasks and the handover order.
Anomalous Vehicles Are Not Handled by the Documentation Officer Alone
HSE notes that electric-vehicle repair requires appropriate competence and model-specific materials. When signs of fluid leakage, abnormal heat or damage are found, stop the normal flow and hand the vehicle to qualified personnel for assessment. IMO materials serve as background for cargo safety; specific loading still requires checking the carrier's requirements, and a general webpage cannot justify release.
How to Continue the Original Record After a Vehicle Is Moved
Example only; the contract and the physical vehicle prevail. A VIN has completed its outbound photo session and is then scheduled to be moved to another loading position. Ask the person performing the move to add a record of the reason and the handover counterpart, have the on-site lead confirm whether state data needs to be collected again, and then link the new record to the original photos. The original photos keep the time they were taken and are not overwritten with the latest state.
If arrival staff find the display differs from the outbound record, first organize the in-transit operations and warning clues and pass them to the person responsible for vehicle assessment to decide on further checks. In customer communication, distinguish an observed display change from a cause not yet confirmed; do not write in advance that it is capacity loss, transport damage or an established claim. Inspection results not yet obtained remain pending.
FAQ
Can we photograph only the charge number?
It also needs to be linked to the VIN and the inspection time, so the photo is not assigned to the wrong vehicle.
Can a lower charge at arrival justify a claim?
First compare the in-transit operations, the transport agreement and the test results; do not assign fault from the difference alone.
Should every vehicle be topped up to full charge?
Follow that vehicle's manual and the carrier's conditions; do not use one batch-wide instruction.
Can the warehouse open the battery to investigate?
Not on the basis of this guide; it should be handed to personnel with the relevant qualifications and equipment.
Before finalizing a shipping arrangement, you can state the transport mode, the vehicle version and the charge conditions set by the carrier; you can reach us through the Starvia contact page or WhatsApp.
Public references: HSE safety for electric and hybrid vehicle work; International Maritime Organization cargo safety. Information checked on: 2026-09-03.