A PDI work order is meaningful only when it is linked to the correct VIN. Match the VIN, work order number, and prior inspection records first so that each subsequent inspection or repair item applies to this vehicle. If those links are wrong, the conclusions of the entire work order become unreliable.
This article organizes the work around matching work orders to VINs and linking prior inspection records. PDI work order administrators can use it when creating and receiving work orders. Qualified personnel should determine the inspection and repair scope and extent of repair according to this order's requirements.
Match each work order to its vehicle
When creating a PDI work order, first check that the VIN visible on the vehicle, below the windshield or on the door pillar identification plate, or in the registration documents, matches the order record. Then enter the work order number. The person checking records where the VIN was read and when it was verified to prevent work orders from being mixed up between vehicles of the same model.
The work order cover should show the vehicle's VIN, order number, and creation date. If multiple work orders are created for one vehicle, add their numbers under the same vehicle file. Do not create a separate set of work orders whose sequence cannot be traced.
Tie prior inspection records to the vehicle
Before beginning work order items, link prior results, including the arrival exterior inspection, mileage reading, and key and accessory records, to the same VIN for the personnel doing the work to review. For vehicles with missing prior records, identify the missing items before starting work to avoid adding background information only after the work order is complete.
For each inspection item in the work order, record who performed it and when it was completed. Before citing materials from other vehicles or orders, confirm that the VIN on those materials matches this vehicle. If work order content does not match the VIN, stop and verify before continuing.
Who signs off on each work order?
| What to check | When you can proceed | When you must pause | Who is responsible |
|---|---|---|---|
| VIN verification record | The VIN reading location, verifier, and time are complete and consistent | Stop using the work order before verifying a VIN mismatch | PDI work order administrator |
| Work order number register | Numbers correspond to this vehicle individually and show their sequence | Resolve one-order/multiple-vehicle or one-vehicle/multiple-order relationships before execution | Arrival inspection lead |
| Prior inspection records | Exterior, mileage, key, and accessory results are linked to this vehicle's VIN | Mark missing prior records as pending in the work order | PDI work order administrator |
| Work order completion sign-off | Completed items and execution records correspond to this vehicle | Have the appropriate personnel review conclusions involving safety assessments | Delivery approver |
Record names separately for creation, execution, and sign-off, with a traceable vehicle and time at every step. If inspection conclusions are borrowed between vehicles, record the source vehicle's VIN. Do not treat another vehicle's completion status as completion for this vehicle.
Log VIN check, item work, and sign-off separately
The role creating the work order verifies the VIN and registers the number. Personnel performing the work complete each item and leave time records. Sign-off personnel confirm only the items completed on this vehicle. Whenever a work order moves between roles, both sides independently confirm that the VIN matches.
When customers or suppliers ask about work order progress, retrieve the record by this vehicle's VIN before responding. Do not substitute information from other vehicles.
How to File Completed Work Orders
After completion, file the vehicle's VIN, work order number, completed items, and prior inspection records together. Delivery personnel should use the same VIN to retrieve the full vehicle documentation.
When the vehicle moves to the next stage or is transferred out, new work orders should continue under its existing file and records. Inspection criteria and record structures can be reused; past vehicles' completion conclusions cannot.
FAQ
For Paraguayan orders, why must a PDI work order be linked to a VIN first?
The work order must apply to an identified vehicle before its work can be performed and traced. Verify the VIN before creating the order so that all subsequent items, results, and sign-offs refer to the same vehicle, preventing mix-ups between vehicles of the same model or documents being filed under the wrong vehicle.
For Paraguayan projects, what if the work order VIN does not match the vehicle?
Stop using that work order. Recheck the body VIN, identification plate, and order documents. After confirming the correct vehicle, register the work order again under the corresponding VIN. While the mismatch remains unresolved, do not perform inspection or repair items or transfer the original work order's results to another vehicle.
For Paraguayan projects, which prior records should be available before executing a PDI work order?
At a minimum, review arrival inspection results for the same VIN as the work order, including exterior condition, mileage, and accessory status. If prior records are missing, mark them as pending in the work order and notify the appropriate personnel. Do not begin inspection or repair items without a factual basis.
For Paraguayan projects, who should check PDI work order progress for a customer?
The PDI work order administrator should retrieve the work order and completion records by VIN and explain which items are complete and which are still in progress. Other vehicles' records cannot answer questions about this vehicle's progress. Information mixed in from another work order must be returned for verification.
For a closer look at PDI work order VIN links in a Paraguayan order, submit the vehicle or order identifier, existing materials, and questions requiring confirmation through the Starvia contact page or WhatsApp. Then use this article's table to review the available vehicle sourcing and export documentation item by item. References: Paraguay DINATRAN official services portal; Starvia purchasing FAQ. This article provides order documentation and communication methods for arrival inspections in Paraguay. It does not constitute local legal, tax, customs clearance, or technical conclusions, and does not guarantee market entry, delivery timelines, warranty coverage, sale prices, or business results. Information checked on: 2026-09-07.