When exporting vehicle delivery, the current software version, target version, update time, update results and rollback status must be recorded by system or ECU; the vehicle model configuration page cannot replace VIN-level software records.
Software version delivery depends on specific regulations and vehicle versions
The technical manager first uses the system or ECU name to lock the delivery object of this software version, and then checks whether the current software version and the target version refer to the same vehicle, order or event. When the update time determines subsequent actions, the record date and confirmer should be written on the same line.
Check the system or ECU name first and then check the installation status.
Regulation and version mapping
| Field to check · How to Keep the Software Version of Export | How to record it | Evidence source | Action if unresolved |
|---|---|---|---|
| System or ECU name | Fact value, information provider and review date of the registered system or ECU name | Corresponding regulatory version page | If the provenance of the system or ECU name cannot be traced, it will not be used as the basis for conclusion |
| Current software version | The current software version indicates the name, version number, publisher and effective or query date | Original text of regulations, controlled version page, revision record or approval document | If the revision relationship between the current software version is unclear, keep the previous and later versions and verify them |
| Target version | Register the file name, revision number, issuing agency and applicable date of the target version | Original text of regulations, controlled version page, revision record, approval document | Return to the issuing party when the target version has expired or the object does not match review |
| Update time | Register the date, local time, time zone and source channel of the update time | Corresponding time-stamped notification, system record or receipt form | Keep the node open when the source date of the update time cannot be confirmed |
| Update results | Select the current status of the update results, and attach the judgment facts and evidence numbers | checklist, diagnosis records, inquiry results or signatures of both parties | The update results must not be written as passed when they are still to be confirmed |
| Failure or rollback status | Record failure or rollback status conclusion, pending matters and documents supporting the conclusion | checklist, diagnostic records, query results, signatures of both parties | Remain unfinished when the failure or rollback status is abnormal or conflicting evidence |
| Manufacturer's record number | Save the full series of manufacturer's record number, issuance source and the vehicle or document it points to | Corresponding physical photos, original issuance or official inquiry receipt | If the manufacturer's record number cannot be connected to the vehicle or transaction under review, return it to the issuing party for confirmation |
Device approval and vehicle approval are recorded separately: software version delivery
When technical managers review software release deliveries, they first use the first source to determine institutional boundaries, and then use the second source to supplement operational or local requirements.
UN Economic Commission for Europe explains that UN Regulation No. 156 establishes requirements around vehicle software updates and software update management systems, which can be used to determine the scope of verification of versions, update activities and records.
United Nations Economic Commission for Europe explains that the UNECE vehicle regulations page places software updates and network security in the regulatory framework of connected vehicles, and the delivery data should remain traceable to the vehicle version and approval scope.
Re-judge applicability after version changes: software version delivery
When actually filling in, use "system or ECU name" as the search entry, and connect "current software version" and "target version" to the same vehicle, order or event; blank items are reserved for filling, and records of similar projects are not needed to fill in.
How on-site conditions are confirmed
When dealing with South America's "How to retain the software version of exported vehicles at the time of delivery", technical judgment should fall on the conditions that can be inspected on site. Itemize power source, charging or supply, roadway, load, environment, tools, personnel qualifications and safety boundaries with current status, source and date of inspection. Content without measurement or documentation backing must say "to be confirmed," never "has" or "can be used directly."
For the same technical condition, it is necessary to write down "what is met", "who confirms it", "when to review" and "what to do if it is not met". Publicly available technical information can explain methods and parameter meanings, but cannot replace confirmation of on-site capacity, equipment status, vehicle model versions or local service capabilities. Recording unavailability conditions together with alternatives allows procurement, delivery and after-sales to act on the same page.
Use the following record structure to keep the review fields, evidence sources, and release conditions traceable:
| Verification field | Recording requirement |
|---|---|
| Site conditions/technical fields | Record the current value, direct source, and applicable scope |
| Current value and unit | Record the date, method, reading, and supporting evidence |
| Source and date of inspection | Record the document name, version, page, or original URL |
| Responsible people and safety boundaries | Describe the discrepancy and the decisions it affects |
| Substitution or suspension when not satisfied | Assign an owner, deadline event, and reopening condition |
Use this table to keep the evidence and affected decisions traceable. The final decision must still be checked against the original record and the current vehicle or batch.
Checks to run before giving a commitment
Before making a quote, test drive, delivery or after-sales commitment, check the checklist to see if key conditions are closed. As long as there are unconfirmed items that will affect safety, performance or delivery time, the scope of the commitment will be narrowed to the proven part, and the points for supplementary verification and review will be clearly defined. After passing the review, update the version number and responsible person. The prior conclusion stays on record for historical purposes. Do not allow different versions to be circulated externally at the same time.
After completing the on-site review, backfill the measurement value, unit and responsible person into the condition table of "How to keep the software version of exported vehicles on delivery" in South America, and then update the scope of commitment.
FAQ
How should the ECU version be read?
Record the reading method, time and VIN of the diagnostic device, vehicle interface or manufacturer's system. Screenshots must show the object and version.
What should I do if the verification between the current version and the target version fails?
Stop marking the update as complete, save the verification results, error messages and OEM guidance number, and upgrade the manufacturer or authorized service provider.
Software update failed but the vehicle is still available, can it be delivered?
First confirm the safety and main functional status, rollback results and manufacturer's disposal opinions, and then the delivery responsible person will decide according to the contract.
Can you tell local availability just from the parameter list?
No. The parameter table can only support the fields of the vehicle model or the equipment itself. On-site capacity, installation conditions, network and personnel capabilities still need to be confirmed separately. This question should be reviewed in conjunction with South America's "How to retain the software version of exported vehicles upon delivery" plus the matching original records.
Can delivery be promised first when a technical field is absent?
If the gap may affect safety, performance or time, relevant commitments should be suspended first; only a tentative plan should be given within the unaffected range, and the verification node should be written down. This question should be reviewed in conjunction with South America's "How to retain the software version of exported vehicles upon delivery" plus the matching original records.
First submit the system or ECU name and current software version
After locking candidates from Starvia Automotive New Car Catalog, you can send the redacted system or ECU name, current software version and target version via Contact Page. Please list the missing items separately to avoid mixing unconfirmed fields into completed materials.
This article collates the evidence required for the delivery of software versions in South America and does not replace the current VIN, contract or local approval. No conclusion should be inferred for vehicle variants, destination markets or transaction terms not stated here.
This article explains a document-review method for the vehicle and transaction scenario described for Colombia. It does not determine local import eligibility, customs, tax, registration or technical outcomes, or guarantee a vehicle's price, availability, delivery or warranty. Each transaction depends on current official requirements, the contract, VIN-specific records, the vehicle's actual condition and confirmation by the competent local party. No conclusion should be inferred for vehicle variants, destination markets or transaction terms not stated here. Review date: 2026-09-28.